CONSTITUTION

 

ARTICLE I - NAME


The name of the organization shall be The Women's Club of Greater Lakeway.

 

ARTICLE II - OBJECT


The object of the organization shall be to promote social, cultural and intellectual growth of its members.  The business of the Club shall not be conducted for profit nor shall this Club as a whole, support or endorse any political cause or candidate.

 

ARTICLE III - MANAGEMENT


Section 1 - The Officers of the Club shall be President, First Vice-President, Second Vice-President, Recording Secretary, Corresponding Secretary and Treasurer.  These Officers shall comprise the Executive Committee.

 

Section 2 - The Officers, with the Standing Committee Chairmen, and the Parliamentarian, as designated by the by-laws, shall constitute the Board of Directors.

 

Section 3 - The retiring President shall become a member of the Board of Directors and be the Parliamentarian.

 

ARTICLE IV - ANNUAL MEETING


The Annual Meeting of the Club shall be held in May.

 

ARTICLE V - AMENDMENTS


The Constitution may be amended at any regular meeting of the Club by two-thirds (2/3) majority of the members in good standing who are present, provided that the proposed amendment was submitted in writing and posted at the previous meeting.


BY-LAWS

 

ARTICLE I – DUTIES OF OFFICERS


Section l – President

It shall be the duty of the President to preside at all meetings of the Club and of the Directors, and of the Executive Committee, and to have a casting vote in case of a tie. She shall be an ex officio member of all Committees except the Nominating Committee.

 

Section 2 – First Vice-President

The First Vice-President shall assume all duties of the President in the President’s absence and shall serve as Program Chairman.

 

Section 3 – Second Vice-President

The Second Vice-President shall serve as Chairman of all Special Interest Chairmen and shall act as liaison between the President and the Chairmen.

 

Section 4 – Recording Secretary

The Recording Secretary shall keep a record of all the proceedings of General Meetings, Directors' Meetings and Executive Committee Meetings.  She shall post the Minutes of the previous General Meeting where members can read them at the subsequent meeting.  She is to keep the Policy Manual up-to-date.  A copy of the approved minutes shall be furnished to the President.

 

Section 5 – Corresponding Secretary

The Corresponding Secretary shall have a list of all Officers, Board members and general membership; shall conduct correspondence as directed; and shall read important correspondence at meetings at the request of the President.

 

Section 6 – Treasurer

The Treasurer shall receive all monies pertaining to the Club and shall deposit same in the name of the Club in a bank approved by the Board of Directors; shall keep an account of all receipts and disbursements; shall pay all expenses of the Club; and shall report on all financial matters at the request of the President or any member of the Club.  She shall submit immediately after May 31st or at the conclusion of her term, all Women’s Club financial records to an Independent source approved by the Board of Directors for an examination of same.

 

Section 7 – The Executive Committee shall control and manage the affairs of the Club and shall authorize the President and the Treasurer to sign checks.

 

Section 8 – The term of office is one year.  No officer shall serve more than two consecutive terms in the same office.

 

Section 9 – The First Vice President shall succeed to the Presidency if, for any reason, the President cannot continue in the office. Other offices so vacated during the year shall be filled by an appointment by the President, and confirmed by approval of a  majority of the Board of Directors.

 

ARTICLE II – MEMBERSHIP


Section l – Membership shall be limited to those women living within the City of Lakeway, Lakeway ETJ and The Hills.  Members, in good standing, who move outside these areas and/or non-resident property owners may become associate members.  Associate members will pay full dues and enjoy full privileges of membership with the exception of the Dinner Club.

 

Section 2 – Women eligible to join the Club are welcome to attend two meetings before joining.  Houseguests of members shall be welcome at all meetings.

 

Section 3 – The Board of Directors may take appropriate action should any member’s conduct in connection with any Club sponsored activity, including any Special Interest Groups, be determined by the Board of Directors to not be in the best interest of the Club.

 

ARTICLE III – DUES


Section 1 – Annual dues shall be determined by the Board of Directors and approved by the Membership.

 

Section 2 – Only members who have renewed their membership shall be eligible to vote in any election.  New members will have full voting privileges.

 

Section 3 – Women joining the Club after February 1st shall pay half the annual amount. 

 

ARTICLE IV – MEETINGS

Section l – The regular meeting of the Club shall be on the fourth Monday of each month at 10:00 a.m., or as the Board of Directors may designate.

 

Section 2 – Meetings of the Board of Directors may be called at the discretion of the President or at the request of a quorum of the Board of Directors.

 

ARTICLE V – QUORUMS


Section l – A quorum of the Club membership will be a majority of members present.

 

Section 2 – A quorum of the Board of Directors shall be one half of its members.

 

Section 3 – A quorum of the Executive Committee shall be five (5).

 

ARTICLE VI – ELECTIONS


Section l – A Nominating Committee shall consist of five (5) members appointed by the President.  In addition, the Parliamentarian shall chair this committee as a non-voting member.

 

Section 2 – The qualifications for nomination of President, 1st Vice President or 2nd Vice President shall include one year previous experience on the board.  It is not necessary that they be on the board the year preceding their term of office.

 

Section 3 – The slate as chosen by the Nominating Committee shall be presented to the membership at the March meeting.  Nominations will be received from the floor, provided that permission of the nominees has been given to the nominator.

 

Section 4 – The election of the Officers for the coming year shall be held at the April meeting.  If there is more than one candidate for any office, the vote shall be by ballot and signed absentee and proxy ballots shall be counted. 

 

Section 5 – The installation of the new Officers for the following year shall take place at the May meeting.

 

ARTICLE VII – STANDING COMMITTEES


The Board of Directors may add or delete standing committees as deemed necessary.  Suggested Standing Committees are listed in the Standing Rules.  No Standing Committee Chairman shall serve more than two (2) consecutive terms on the same committee.

 

ARTICLE VIII - WEBMASTER


Due to the technical skills and experience required, the incoming President may appoint a Webmaster (s) for an indefinite term, which will be confirmed or revoked by the Executive Board.

 

ARTICLE IX – SPECIAL INTEREST GROUPS


Special Interest Groups may be formed within the Club as desired.  All of the Special Interest Groups are subject to approval by a majority of the Board of Directors.  A Chairman of each group shall be chosen by the group or appointed by the 2nd Vice President.  In May the chairman shall submit to the 2nd Vice President a brief summary of the past year’s activities. 

 

ARTICLE X – AMENDMENTS


These by-laws may be amended at any regular meeting in the same manner as the Constitution may be amended.

 

ARTICLE XI – PARLIAMENTARY AUTHORITY


The latest edition of Robert’s Rules of Order, Newly Revised, shall govern in all questions of Parliamentary Law not covered by the Club’s Constitution and By-Laws.

 

Revised: 1988, 1992, 1995, 1996, 1997, 1998, 1999, 2001, 2002, 2003, 2005, 2006,  2009, 2013, 2014

 

STANDING RULES

 

1.    The Club year shall begin on June 1.

 

2.    A yearbook shall be issued to each member who has paid her dues.

 

3.    The Parliamentarian and a Committee appointed by the President shall review the Constitution, By-laws and Standing rules and recommend changes as deemed appropriate.

 

4.    No member shall serve as Chairman of more than two standing committees during a term.

 

5.    All Officers and Standing Committee Chairmen shall be responsible for a written annual report and provide all records of her position to the President at the board meeting in May.

 

6.    Past Presidents shall be recognized at the installation meeting.

 

7.    Literature and art may be offered for sale in conjunction with Women’s Club programs only if said items represent the original creation or handiwork of the person presenting the program.  In such instances the Program Chairman shall be responsible for assisting in the sales and collection of monies.  Annual Texas State Capitol Ornaments may be provided for sale at the October and November meetings for the convenience of the members.  No profit for the Women’s Club shall result from such sales.

 

8.    The Board of Directors must approve any requests for additional funds from Committee Chairmen.

 

9.    No solicitation of funds in the name of The Women’s Club of Greater Lakeway shall be made except with explicit approval of  The Women’s Club Board

 

10.    Members of the Women’s Club shall not receive any remuneration for gifts or services.

 

11.    Single donations of Women’s Club funds over the amount of $500 shall be presented to the general membership for approval.

 

12.    In order to participate in a Special Interest Group, one must be a paid member in good standing of the Women’s Club of Greater Lakeway.

 

13.    The following Standing Committees are recommended, but not limited to:

Membership, Hospitality, Publicity, Yearbook, Community Liaison, Newsletter, Historian, Social, Special Events, New Neighbors, 4th of July float.